The Benefits of Digital Document Management
Recent estimates show that a typical office worker will take 12 minutes to process a single document. Nine of these 12 minutes are spent searching for, retrieving and re-filing the document—meaning that only three minutes are spent actually using the information they’ve found.
The volume of paper documents that organizations must process has increased tenfold in the last five years. Increases in paper volume drive the cost of paper handling higher, which greatly reduces profit margins.
Digital document management can help you deal with the rapidly-increasing burden of creating and maintaining your organization’s paper archives. By reliably managing and protecting the documents that support organizational processes, inform organizational choices and preserve organizational knowledge, document management solutions increase efficiency, support profit-building activities and provide a balance between security and accessibility.
A recent PricewaterhouseCoopers report found that the average worker spends 40 percent of their time managing non-essential documents, while the IDC estimates that employees spend 20 percent of their day looking for information in hardcopy documents, and that 50 percent of the time, they can’t find what they need.
With document management, instead of searching for information or pushing paper, you can spend time meeting the needs of your current customers and acquiring new ones. A document management system can help you save time by:
• Answering information requests immediately, eliminating call-backs and phone tag.
• Responding quickly to auditors’ requests for information.
• Immediately locating documents and highlighting essential information.
• Eliminating lost documents that must be recreated and re-filed.
• Spending less time filing and archiving documents.
• Cutting time spent copying and distributing documents to staff, branch offices and outside contacts.
• Speeding document-handling workflow by enabling automation.
Contact us if you would like help in researching and implementing a cost-effective, productivity driving solutions!
